Admin Help Guide

🆕 What's New (June 9, 2026)

• Bill printing — after saving a sale, you can print a small receipt-style bill with company name, logo, phone, email, customer details, items, qty, price, and total. Click 🧾 in the table to reprint anytime.
• Auto price — type a product code in the sale form and the price fills automatically. Shows in a read-only price field.
• ← Dashboard buttons — every panel (Today's Sale, Kanban, Inventory, etc.) now has a "← Dashboard" link in its heading.
• Delete fixed — product delete now works correctly with reason selection.
• Product images — all products now have photos on the storefront.
• Cart WhatsApp — "Order via WhatsApp" button in cart sends all items with total.
• Inventory auto-deduction — placing an order auto-reduces stock.

Navigation & Layout

The admin panel uses a sidebar on the left with all sections listed as clickable buttons. Click any item to switch between sections. On mobile, tap the ☰ icon to open the sidebar.

• Sidebar sections: Dashboard, Today's Sale, Kanban, Inventory, Customers, Reports, Settings, Account, Admins
• Products link opens the dedicated product manager page
• ❓ Help Guide at the bottom links to this page
• Logout at the bottom ends your session

The top bar shows your role badge (P1/P2/P3), name, dark mode toggle, and a View site link.

Role Access Overview

Dashboard

Landing page after login. Shows:

• Metric cards — total products, stock left, total orders, total sales
• Low stock alert — auto-warning when any product has ≤5 items left
• Today's stats — orders and sales for today
• Sales trend chart — last 15 days, bars show sales & profit
• Top selling products — best performers by quantity sold

Click Refresh to reload all data. Click Seed Samples to add 6 sample products (only if the store is empty).

Today's Sale

Record a new order:

• Enter product code (e.g. A001) — price auto-fills in the price field
• Fill in customer name, phone, and size
• Click Save Sale
• After saving, you'll be asked "Print bill now?" — click Yes to print a receipt-style bill with company name, logo, phone, customer details, items, and total. You can also save it as PDF from the print dialog.

Managing orders in the table:

• Click the status pill (e.g. "Pending") to advance it: 🆕 New → 📦 Confirmed & Packed → 🚚 Courier → ✅ Delivered
• 🧾 — print receipt-style bill (company name, logo, phone, email, customer, items, qty, price, total)
• 💬 — open WhatsApp with customer
• Edit — modify order details
• Del — delete (Partner 1 only, requires reason)

KPI cards at the top show Gross Revenue, Today's Orders, Outstanding (undelivered), and Top Performer (best-selling product all-time).

💡 Tip: The price field auto-fills when you type a product code. Stock also auto-deducts when a sale is saved.

Kanban (Order Pipeline)

Each column tracks a stage of the order lifecycle:

• 🆕 New Orders — order placed on website, Instagram, or WhatsApp
• 📦 Confirmed & Packed — customer verified, kurti packed and ready
• 🚚 Handed to Courier — sent via Pathao, Upaya, or Nepal Can Move
• ✅ Delivered & Paid — delivered, money received via COD, eSewa, Khalti, or Bank
• 🔄 Returns/Exchange — size issues or returns (drag any order here)

Each card shows product code, customer name, phone, and amount. To update status, drag a card to the next column and confirm. Or simply use the status pill click in the Today's Sale / Reports tables.

🛍️ Products — How to Add to Website Front Collection

Products are managed on the products page (click 🏷️ Products in the sidebar). They appear on the public website at asvikawear.pages.dev automatically when added.

Adding a new product

1. Go to Products page (login if needed — click "Login to Edit")
2. Fill in: Code (e.g. A007), Name, Price, Sizes (comma-separated like S,M,L,XL), Fabric, Image URL (link to photo)
3. Check Active ✅ — this makes it visible on the website. If unchecked, it's hidden.
4. Check Featured if you want it highlighted
5. Click Add Product

Appearing on the website front

• Active must be checked — only active products show on the storefront
• Products appear instantly at asvikawear.pages.dev — no deploy needed
• Customers can filter by tags (fabric type) using the filter buttons
• Each product card shows: photo, name, code, price, sizes, fabric, stock level, and WhatsApp order button

Managing products

• Edit — click Edit on any row, form fills with that product's data (login required)
• Copy — duplicates product with "-copy" suffix (login required)
• Del — delete product (Partner 1 only)
• Export CSV — download all products as spreadsheet
• Import CSV — upload a spreadsheet to bulk-add products

The product form and table are side by side on desktop, stacked on mobile for easy use.

Inventory

Shows per-size stock for each product. Filter by code/name. Use Add Stock to increase quantity for a specific size. The inventory table shows total stock, sold count, and per-size breakdown.

Customers

Auto-grouped by phone number. Search by name or phone. Click a customer to expand and see their full order history, total spent, and order dates.

Reports

Filter by date range using the presets (Today / This Week / This Month) or pick custom dates.

• Export CSV — downloads filtered orders as spreadsheet
• Export All Orders — full order history CSV
• Export Products — all products CSV
• Import Products CSV — upload a CSV to bulk-add products (format: Code, Name, Price, Buying Price, Sizes, Fabric)

The summary shows Orders, Sales, Profit, and Avg Order Value for the selected period.

Settings Partner 1 only

Control public site content Partner 1 only. Each partner can also set their own email for reports:

• Brand name — shown in footer and header
• WhatsApp number — used for all WhatsApp links on the site
• Email — business email shown in footer
• Social links — Instagram, Facebook, TikTok (appear in footer when set)
• Hero section — eyebrow, title, text, and image for the homepage banner
• Payment methods — add/remove/disable payment options shown on checkout
• Delivery & Exchange text — shown in the info section
• Your email for daily reports — each partner can set their own email to receive the end-of-day CSV report
• Report emails — global comma-separated emails that receive end-of-day reports Partner 1 only

Admins Partner 1 only

Manage admin accounts:

• Add admin — set username, full name, password, and role (Partner 1/2/3)
• Block/Unblock — instantly prevent a user from logging in
• Delete — permanently remove an admin account
• Active sessions — see who is logged in, from which device, IP, and when. Click Revoke to force-logout any device instantly.

Account Partner 1 only

Change your username or password. Partner 2 & 3 use credentials given by Partner 1.

Daily Report & Email

Set your email in Settings → Your email for daily reports to receive end-of-day sales reports. Each partner can set their own email.

• Your email is saved per-account and can be changed anytime
• The report includes total orders, revenue, profit, and top products for the day
• To manually send a report, use the Download Daily Report button in Today's Sale panel

Show/Hide Products on Store

Each product has a toggle switch in the Products table and the Inventory panel:

• Green toggle = product is visible on the public store (index.html)
• Grey toggle = product is hidden from customers, only admins see it
• Click the toggle to instantly show or hide a product — no form, no scrolling
• Hidden products still appear in the admin panel so you can edit, restock, or re-enable them later
• Guests browsing products.html will only see visible products
• Useful for: temporarily hiding sold-out items, promoting new arrivals, or removing seasonal products

WhatsApp Message Templates

Copy these for consistent customer communication:

• Order confirmation: "Hi [name], your order for [product] has been received. We will confirm stock and delivery soon."
• Stock ready: "Hi [name], your kurti ([code]) is ready. Total: Rs. [amount]. Please complete payment."
• Dispatched: "Hi [name], your order for [code] has been dispatched. Expect delivery by [date]."
• Delivered: "Hi [name], your order has been delivered! Thank you for shopping with Asvika Wear."
• Returned: "Hi [name], we have received your return for [code]. We will process the exchange or refund within 2-3 days."
• Out of stock: "Sorry [name], [code] is currently out of stock. Would you like a similar alternative?"